About the role
Role Overview
As an in-house VFX Coordinator, you'll report to our SVP of VFX, helping manage the day-to-day operations of our VFX team—including scheduling, client communications, asset tracking, and workflow coordination. You'll be a key liaison between internal teams, freelancers, and clients, ensuring clarity, consistency, and timeliness across all phases of production.
Responsibilities
- Coordinate VFX workflows with producers, supervisors, and artists to meet project deadlines
- Manage schedules, organize meetings, take notes, and track tasks
- Handle client communication: field requests, relay notes, clarify needs, and help prioritize deliverables
- Maintain and update media databases and progress reports daily
- Track assets, deliveries, and approvals (including 2D/3D assets, scans, plates, etc.)
- Support billing: track hours, assist with pre-bills, and coordinate invoice follow-ups
Skills Required
- Prior VFX Coordinator experience, vendor side a plus.
- Exceptional organizational and multitasking skills
- Clear, thoughtful communicator—both verbal and written
- Strong proficiency in Google Suite and scheduling tools
- Detail-oriented with the ability to work under pressure
- Comfortable with fast-paced, evolving environments
- A solid understanding of the VFX pipeline, file formats, and various software used in VFX production
- Willing to work late evenings as needed
Skills Preferred
- Familiarity with Post Production and VFX workflows (CG & live action)
- Experience with Airtable, Autodesk Flow or Ftrack, MediaShuttle, Davinci Resolve
- Knowledge of Nuke, After Effects, or similar tools
- QuickBooks or billing experience a plus
Soft Skills We Value
- Interdisciplinary: You bring a mix of skills beyond your job title
- Transparent Communicator: You keep everyone in the loop
- Curious & Adaptive: You challenge "how it's always been done"
Additional Information
- This is a hybrid position based in Los Angeles, CA. Candidates must reside in the Los Angeles area and be legally authorized to work in the United States. Relocation assistance is not available.
- Salary will be determined based on the candidate's experience, qualifications, and the requirements of the role.
- A reliable internet connection via Ethernet is required for remote work, along with availability for team meetings and reviews during Pacific Time business hours.
- This description outlines the primary responsibilities of the role but is not intended to be an exhaustive list of all duties.