About the role
Position Summary
The Episodic Production Coordinator functions as an extension of a lead producer and acts as a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. This role requires a sense of urgency, the ability to work within a fast-paced and collaborative environment, and the delivery of accurate, quality work on schedule. It requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Production Coordinator reports to the Head of Production and supports the episodic finishing producing team.
Location: Santa Monica, CA (Onsite). Travel to the Hollywood studio may be required as needed.
Hours: 3 PM - 11:35 PM, Monday - Friday. Must be available to work overtime and variable shifts, including late nights, weekends, and holidays, as necessary per business needs.
Main Duties
The Production Coordinator manages and drives online, color, and delivery schedules in coordination with the Lead Producer.
- Act as a main point of contact for the internal Company 3 team and clients via in-person interactions, e-mail, and phone.
- Maintain effective communication with the internal team and clients regarding job status.
- Coordinate and verify project needs prior to session start times, client arrivals, and deliveries.
- Monitor the status of projects, individual episodes, and budgets.
- Provide firsthand communication with Producers upon arrival and throughout the day.
- Collect and log project statuses and key information.
- Keep the production team updated on project status.
- Generate prep and post status reports, daily memos, and week-at-a-glance documents.
- Support episodic assistants with project information, prioritizing tasks, and ensuring necessary elements are available.
- Interface with clients if required job elements are missing.
- Assist the producer in the creation, actualizing, and billing of work orders.
- Ensure all resources assigned to a job are available as scheduled.
- Prepare projects and resources for session start times.
- Work with the Producer and assistants to troubleshoot session-related problems.
- Greet and escort clients to bays upon arrival.
- Check in on artists, clients, assistants, and client services to ensure the session is well supported.
- Notify the Producer if delivery deadlines are in jeopardy.
- Set up test feeds prior to sessions, including face-to-face virtual interaction.
- Communicate with Engineering staff regarding network issues and urgent technical problems.
- Manage project scheduling.
- Coordinate project details across sister facilities.
Qualifications
The ideal candidate is a self-starter with a positive, can-do attitude who is adaptable, organized, and proactive. They must work well in collaboration and remain perseverant under pressure.
- Previous experience in Entertainment, Film, or Arts.
- Episodic or Feature Finishing Post-Production experience.
- Basic knowledge of offline editing, VFX, and sound workflows.
- Basic knowledge of scheduling the post-production process.
- Experience with Media Pulse or similar post-production scheduling software.
- Background and/or knowledge of offline editing.
- Basic knowledge of task-based software such as ClickUp, Asana, or Jira.
Compensation and Benefits
- Pay Range: $24.00 - $26.00 USD hourly.
- Benefits: Full-time employees in the US are eligible for a comprehensive package including health, retirement, insurance benefits, and paid time off. Benefits for eligible project hires or part-time employees working less than 25 hours per week include retirement, select insurance benefits, and legally required health benefits.
About Company 3
Company 3 provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation, rapid prototyping, 3D animation/CGI, motion graphics/design, matte painting, compositing, dailies, production services, color grading, post-production finishing, marketing/trailers, live-action production, and experiences.
Diversity and Inclusion: The company is dedicated to fostering a diverse, equitable, and inclusive culture where every employee feels empowered and safe. Equal employment opportunities are provided to all applicants and employees. Accommodations are available upon request for the application process.