About the role
Overview
WildBrain Studios is looking for a Production Coordinator to join our team. Reporting to the Line Producer, you are an adaptable team player who is incredibly organized, highly communicative, self-motivated, and enthusiastic about joining a talented group of industry professionals working to create kids’ content. This role involves managing multiple calendars, coordinating scheduling, facilitating communication, and keeping day-to-day production operations running smoothly.
WildBrain Studios produces animation and content for the global market. The studio is located in Vancouver, British Columbia, and supports employees working remotely across BC, Canada, and the world. The company culture is artist-centric, focusing on training, growth, work-life balance, and team connectivity.
Responsibilities
- Support the Production Team to facilitate smooth daily operations.
- Manage multiple production calendars across various time zones.
- Track crew absences and sick days and inform Production.
- Attend meetings, record and distribute notes, and track and follow-up on action items.
- Track the Production’s progress against the schedule, and collaborate with the Production team and Supervisors to reassign workload as needed to meet deadlines.
- Conduct daily check-ins with Production teams and department Leads.
- Update reports daily to reflect progress and/or flag concerns to the Production Manager.
- Effectively communicate priorities, issues, and pertinent production info to crew.
- Liaise with other departments to resolve any issues that may arise.
- Assist the crew in troubleshooting technical issues and liaise with I.T. to resolve.
Qualifications
- Excellent communication and interpersonal skills.
- Proficient with Microsoft Outlook Calendar and Microsoft Teams for scheduling, communication, and coordination.
- Strong knowledge of Microsoft Word and Excel, including:
- Basic formulas and formatting spreadsheets into presentable formats.
- Exporting data from Excel to other formats.
- Linking workbooks, sorting data for analysis, and transferring data sets between workbooks.
- Strong ability to create and interpret reports.
- Strong organizational and multi-tasking skills.
- Proactive approach to problem-solving.
- Proficient in Flow (formally Shotgun/ShotGrid).
- Ability to excel in a high pressure, deadline-oriented environment.
Nice To Have
- Previous experience coordinating in production/animation.
Employment Terms and Benefits
- Employment Status: This is a Union position and the terms and conditions of employment are covered by a collective agreement.
- Pay: $1,311.35 CAD per week based on a 40-hour work week.
- Benefits:
- Comprehensive benefits package including RRSP matching.
- Multi-tiered benefits allowing for coverage customization.
- Free mental health resources.
- Half-days in the summer.
- Extra holidays in the winter.
- Regular events to connect teams virtually and in-person.
Location
Hybrid/Flexible, Vancouver.
Additional Information
WildBrain Studio provides an atmosphere free from barriers to promote inclusion, equity, and diversity. The company provides a supportive work environment and encourages equal opportunities. WildBrain Studio accommodates people with disabilities throughout the selection process.