Production Coordinator

Job Details

Vacancy Name: Production Coordinator
Function: Production
Office Location: Dublin
Business: Brown Bag
Type of Position: Full-time Contract (Fixed-Term, 6 month contract)
Salary: 31,000.00 - 35,000.00
Open to EU Candidates Only: Yes

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Job Description

At Brown Bag Films, our motto is simple: “We Love Animation™.” And we mean it — we put our artists at the heart of everything we do. As one of the most creatively driven animation studios, we are passionate about creating high-quality, engaging content for kids and families everywhere.

We are currently looking for a Production Coordinator to join our talented team here at our Dublin Studio. The successful candidate will drive the on-time completion of asset production through TV production phases, in liaison with project team, CG department and overseas partner studio.

This is a Fixed-Term, 6 month contract based in our Dublin Studio.

Please note that our studio operates on a hybrid model, with a minimum of two days per week required in the studio.

The successful candidate must have the right to work in Ireland for the duration of the contract.

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Key Responsibilities

• Assisting with script breakdown and asset creation where required, ensuring completion for visual kick-off.
• Driving the visual kick-off meeting, ensuring thorough preparation, chairing the discussion, and implementing follow-up notes and cleaning up of assets in asset tracking system (Shotgun).
• Leading asset maintenance in Shotgun; reviewing and sense-checking the asset build schedule against priorities, needs and advising on changes.
• Preparing the playlist for and conducting dailies review sessions to drive the approval of artists’ submissions; prioritising content for Art Directors, following-up, sending revision notes and tracking outcomes.
• Coordinating the schedule of notes and approvals for the Art Director, ensuring focus and on-time delivery.
• Managing shipment:
  • Liaising with Leads on the CG team ensuring all assets are ready
  • Coordinating notes completion from key contributors
  • Ensuring all required materials for shipment are completed on time
  • Conducting prep call and launching package to overseas team
• Managing in-house animation requirements and technical task management.
• Tracking overseas ticketing during animation and managing technical queries with CG proactively and in a timely manner.
• Organising and leading episodic technical review meetings for internal and overseas, generating follow up notes and ensuring completion.
• Weekly dashboard (BART) reporting to enable the submission of the weekly client status report.

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Key Requirements

Knowledge

• Good understanding of schedules and deadlines; project management techniques.

Experience

• Previous Production experience required, ideally in an animation environment and likely to have been a successful Production Assistant.
• Experienced in database work and maintaining tracking documents.

Technical Skills

• Microsoft Office, in particular Excel and Outlook.
• Practical use of Photoshop and Acrobat.
• Ability to use asset tracking software e.g. Autodesk’s Shotgun.

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What We Offer

Benefits & Perks

1. Hybrid Working – Minimum of 2 days working in studio.
2. 25 paid holiday days per annum (available immediately, pro-rated)
3. Up to 10 paid sick leave days per annum (available immediately, pro-rated)
4. HSF Healthcare Scheme (available immediately - opt-in cash scheme)
5. Life insurance (available immediately)
6. Long Term Sickness Income protection (available immediately)
7. Maternity Leave Payment
8. Educational Assistance

Additional Perks

1. Up to 10 days (in one block) in a calendar year Working from Anywhere Policy (after successful probation period)
2. Employee Assistance Programme (available immediately)
3. Bike to Work Scheme (available immediately)
4. Tax Savers Scheme (available immediately)
5. Specsavers Voucher (available immediately)
6. Dog Friendly studio/policy