About the role
Job Description
Framestore is a multi Oscar-winning creative studio. We have worked with some of the greatest storytellers in film today. Collaborating with directors and producers across the complete filmmaking process to help design, plan and create beautiful images, we focus on finding innovative creative solutions to support their vision and set new standards for visual effects in cinema. The Human Resources department is looking for a Human Ressources Assistant to join their team and cover the Montreal and USA locations.
Montreal Responsibilities
- Data entry, updating and validation in various systems (HRIS account creation and data updating, Group Insurance and Virtual Clinic subscriptions)
- Assist with the coordination of onboarding new starters (contracts and other new starter documents)
- Monthly and Quarterly HR Data Reporting and Auditing (Employee information in HRIS, Benefits Enrollment, Immigration Data, Headcount)
- Manage HR communications for statutory holidays and other reminders
- Managing employee requests for confirmation letters and answer external employment verification requests
- Work on ad hoc analytics (French Classes Utilization, Onboarding Experience, etc.)
- Assist the HR team with specific local projects
- Any other tasks related to the position
USA Responsibilities
- Send OT timesheets to crewing for approvals
- Ownership of LA and NY staff reviews (appraisals)
- Setting and changing calendar schedules for meetings
- Collecting feedback by using Tableau platform for list
- Follow up to ensure enough feedback has been received before review
- Sending self-assessments to employees
- Follow up to ensure forms are submitted before the review date
- Update Annual Review US Schedule mastersheet when forms are completed, including updating review dates
- Keep supervisors informed of review expectations
- Organization and filing creation of review
- Ad hoc HR data entry-related tasks, such as Anti-Harassment training platform administration.
Job Requirements
- Bilingualism (spoken and written French and English) is a requirement
- HR or administrative experience an asset
- Strong sense of ethics and respect of confidentiality
- Detail oriented, proactivity, good capacity to concentrate and work autonomously
- Strong sense of customer service
- Knowledge of Office is necessary
- Knowledge of Google Suite is an asset
- Studies in human resources, industrial relations or work experience in an HR department
- Experience with an HRIS (Hi Bob) is also an asset
Additional Information
- Contract of 12 months with a possibility of extension
- Full-time position, 40 hours per week from Monday to Friday
- Flex group-insurance after 3 months
- Access to our employee assistance/mental health/telemedicine program on day one
- Hybrid work with two days in Montreal office
Accessibility Statement
Our Montreal studio has universal access, with step-free entry, accessible toilets, and quiet spaces available. We are committed to providing an inclusive workplace for everyone and continue to improve accessibility to ensure all employees feel supported.
Equal Opportunity
Framestore is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The requirements listed in our job descriptions are guidelines, not hard and fast rules. You don’t have to satisfy every requirement or meet every qualification listed. If your skills are transferable and you feel like the role is right for you then we encourage you to apply.