About the role
Company Description
Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential. The company is independent and Oscar-winning, with close to 800 artists across studios in Montreal, Québec City, Toronto, Los Angeles, and Paris. Rodeo FX is a creative partner to Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros., and Sony, with collaborations on projects such as Stranger Things, Avatar: The Last Airbender, The Lord of The Rings: The Rings of Power, Dune: Prophecy, Silo, Sonic 3, Venom: The Last Dance, Time Bandits, and House of the Dragon.
Work Arrangements
As an artist-founded and artist-led company, creativity is the priority. Due to the key role in team leadership, decision-making, communication, and operational and production support, staff in this function are expected to work from the studio at least four days per week to strengthen collaboration, maintain proximity with teams, and support studio culture.
Job Description
Reporting to the Executive Producer LA, the Business Development Operations Coordinator is responsible for keeping the bidding engine running. This is a pivotal role in helping the company meet revenue objectives while delivering a premium client experience.
Main Responsibilities
- Bid Preparation & Follow-Up:
- Prepare and format bidding packages and related documentation.
- Ensure timely delivery of bids in collaboration with Executive Producers (LA & Toronto).
- Track post-bid actions, follow up with internal and external stakeholders, and maintain accurate status records.
- Data & Systems Management:
- Create, maintain, and organize client databases, contact lists, and training documents.
- Keep CRM and tracking tools accurate and up to date, in coordination with other departments.
- Maintain dashboards and KPIs to ensure data integrity across all projects.
- Surface insights and follow-up opportunities for Executive Producers to act on.
- Team Support & Organization:
- Coordinate team meetings and screenings, including scheduling, agendas, and action items.
- Archive all received and sent documents on shared drives, following approved naming conventions.
- Maintain and update RodeoFX’s showreels, build presentations, and coordinate custom reels.
- Work with finance and production teams to gather invoicing information and facilitate project closures.
- Communication & Collaboration:
- Maintain clear, professional communication with Executive Producers and internal teams.
- Demonstrate discretion and represent the Business Development department positively.
Qualifications
- Minimum 1 year of experience in a similar role within a dynamic team environment.
- Advanced proficiency in Microsoft Excel (formulas, complex templates) and Google Sheets.
- Strong organizational skills and exceptional attention to detail.
- An autonomous, proactive mindset with the ability to take initiative and find solutions under tight deadlines.
- Excellent written and spoken English, with strong spelling, grammar, and proofreading skills.
- Professionalism and discretion when handling confidential information.
- Advanced knowledge of Google Workspace tools.
- Experience with Monday CRM and Flow, or other CRM platforms is required.
- French language skills are considered an asset.
Benefits
- Sick and personal days.
- Group Insurance Plan.
- 401K with employer contribution.
Diversity, Equity and Inclusion
Rodeo FX is committed to creating an inclusive, equitable workplace where different perspectives are embraced.
Use of Artificial Intelligence in Recruitment
The company may use AI-based tools for recruitment processes, such as interview transcription or preliminary application analysis. These tools are operated by third-party providers and do not replace human decision-making; all final hiring decisions are made by the recruitment team and hiring managers.