About the role
Job Summary
This is a 12 month contract role at our Sydney studio.
As the Talent Coordinator, you are responsible for working closely with one or multiple talent managers, assisting in VFX crew and capacity management in the ILM studio. Your role is to support the talent management team, artists, production teams, editorial and art departments with a positive experience working at ILM.
Key Responsibilities
- Updating and maintaining crewing and capacity spreadsheets and databases
- Maintain the film credit database and reviewing names with managers
- Coordinating ongoing Talent meetings and organising/hosting social events
- Preparing agendas for various meetings, taking notes and disseminating as appropriate
- Working with HR and training to assist with new artist onboarding tasks
- Coordinating artist reviews and check ins, and assisting with occasional surveys
- Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
- Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
- Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks
- With oversight from Talent Managers, partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed
Qualifications and Skills
To be a contributing member of this team, you will have a mix of these skills:
- Experience in an HR, production, or related industry is a plus
- Proven problem-solving skills and VFX knowledge are an additional advantage
- Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness
- Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.
- Excellent communication skills both verbal and written along with administrative and organisational detail
- Confident in Microsoft Word and Excel, Google Suite, and proven calendar management skills
Company Information
About Industrial Light & Magic
Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.
About The Walt Disney Company
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a 1920s cartoon studio, Disney continues its legacy of creating world-class stories and experiences. With operations in more than 40 countries, employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
Employment Equity
This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.