Outsourcing Specialist

Company Description

To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Explore our social media and check out our YouTube channel and Beyond the Game Blog where we share behind-the-scenes insights and stories direct from our team members!

Job Description

We are looking for a Senior Outsourcing Specialist to support and independently manage outsourcing activities and relationships with external studios. The Senior Outsourcing Specialist will play a key role in coordinating outsourcing engagements across game development, ensuring smooth collaboration between internal teams and external partners, competitive commercial conditions, and timely delivery of high-quality work.

The role requires close cooperation with Production, Development, Legal, Finance, as well as direct collaboration with external studios throughout the full outsourcing lifecycle — from vendor selection and contracting to delivery and performance evaluation.

Daily responsibilities

• Independently manage assigned outsourcing engagements and relationships with external studios across art and co-development.
• Act as a key communication point between internal teams and external partners, ensuring clear expectations, responsibilities, timelines, and deliverables.
• Support internal teams in defining outsourcing requirements and preparing scopes of work before engaging external partners.
• Coordinate with internal stakeholders and external studios to ensure that creative requirements, technical constraints, pipelines, and ways of working are clearly established before production begins.
• Conduct vendor selection processes, including RFI, RFQ, market research, offer evaluation, and commercial comparisons.
• Prepare, coordinate, and negotiate agreements and Statements of Work with external partners, including scope, pricing, commercial terms, timelines, and other key conditions.
• Work closely with Producers and Development teams to ensure outsourcing activities remain aligned with project priorities, schedules, and changing production needs.
• Track and assess vendor performance, including quality, delivery, communication, flexibility, and commercial performance.
• Maintain accurate information on external partners, capabilities, rates, cooperation history, and performance.
• Identify opportunities to improve commercial conditions, consolidate external spend, or introduce alternative vendors where appropriate.
• Contribute to the development and continuous improvement of outsourcing processes, guidelines, tools, and best practices.
• Support outsourcing planning and provide market insights regarding vendor capabilities, capacity, pricing, and availability.

Qualifications

• At least 5–7 years of relevant professional experience, preferably in outsourcing, external development, procurement, vendor management, production, or a related area.
• Experience independently managing external vendors or service providers and coordinating cooperation across multiple stakeholders.
• Strong understanding of vendor selection, commercial negotiations, contracting, and ongoing vendor management.
• Experience working with Statements of Work, pricing models, estimates, schedules, and commercial proposals.
• Strong organizational skills and the ability to manage multiple outsourcing engagements and priorities simultaneously.
• Ability to identify risks, escalate issues when necessary, and proactively drive topics toward resolution.
• Strong communication and stakeholder management skills, with the ability to work effectively with both creative/technical teams and business functions.
• Confidence in negotiating with external partners and challenging commercial proposals when necessary.
• Ability to work independently while collaborating closely with Producers, Development teams, Legal, Finance, and Procurement.
• Very good command of English, both written and spoken.

Additional Information

Working Mode

• Office-First — Working primarily from Warsaw or Kraków office for a minimum of 10 days per month.

Health & Well-Being

• Private medical healthcare — a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives.
• Life insurance — comprehensive pension and insurance plans to protect you and your loved ones.
• Annual screenings for cancer prevention covered by the company.
• Psychological and psychiatrist care — free mental health support and various well-being initiatives.
• Sports card — gain access to a wide number of sporting and fitness facilities across the city.
• Menstrual leave — employees who menstruate can take one extra day off when experiencing period pain.
• RED Parents Network — support for working parents, including childcare benefits, and family-friendly events.
• RED Summer Camp for Kids — a fun summer program for children aged 5–12, majoritively paid by the company.

Perks & Professional Growth

• A welcome pack filled with goodies — to help you feel right at home once you join the team.
• Trainings, lectures, and courses — workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
• REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement.
• Gifts for newborn rebels and regular chances to nab some cool swag!

Social Activities & Life in the Office

• Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
• Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
• Healthy selections — canteens.
• Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.
• Sustainability is an ongoing commitment for us, and our campus has electric car charging points, green zones, and much more.
• A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.
• An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes.
• No dress-code — we like to keep it casual.

Compensation and Contract

• Estimated pay range: 14 000 - 19 300 PLN gross monthly. Final offers are dependent on job-related factors like experience and qualifications.
• Contract type in Poland: Employment contract (umowa o pracę).