About the role
Company Description
To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. The company culture is explored via social media, YouTube channel, and the Beyond the Game Blog, which provides behind-the-scenes insights and stories from team members.
Job Description
The Administration team is looking for a Junior Administration & Workplace Specialist to manage the Warsaw HQ and coworking spaces in Kraków and Wrocław. The goal is to create an office environment that supports focus, comfort, and collaboration, ensuring daily operations function smoothly, ranging from coffee machines and canteens to office design and renovation projects.
Daily Responsibilities
- Handling day-to-day office operations to ensure a smooth and efficient work environment.
- Managing office supplies and equipment, including furniture, stationery, and kitchen supplies.
- Coordinating with external vendors (cleaning services, catering, technical support).
- Supervising office maintenance, renovations, and reorganization projects.
- Supporting office space logistics, including seating plans and office moves.
- Sourcing offers and negotiating terms with suppliers to ensure cost-effective services.
- Support with contracts and ensuring proper documentation.
- Processing administrative invoices and reconciling company credit card expenses.
- Implementing and maintaining internal office procedures.
- Supporting internal communication.
- Support with organizing internal and external meetings and company events.
- Support office space arrangements and minor renovation or reorganization projects.
- Support operations in Kraków and Wrocław working areas, including vendor coordination.
Qualifications
- Minimum 1 year of experience in office administration or workplace operations.
- Strong organizational and multitasking skills with high attention to detail.
- Proactive, solution-oriented approach to daily office challenges.
- Knowledge of MS Office.
- Experience with Jira or similar ticketing/workflow systems is a plus.
- Very good communication skills and professional attitude.
- Polish and English proficiency (spoken and written; English at B2 level or higher).
- Willingness to work primarily on-site in Warsaw.
Nice to Have
- Familiarity with Jira or similar tools.
- Experience supporting multi-location offices.
Additional Information
- Work mode: In-office full-time capacity from Warsaw.
- Estimated pay range: 6 200 – 8 600 PLN gross monthly. Final offers are dependent on job-related factors like experience and qualifications.
- Type of contract: Employment Contract (Umowa o pracę).
Health & Well-Being
- Private medical healthcare: Selection of medical plans with dental care and unlimited rehabilitation, accessible for partner and relatives.
- Life insurance: Comprehensive pension and insurance plans.
- Annual screenings for cancer prevention covered by the company.
- Psychological and psychiatrist care: Free mental health support and various well-being initiatives.
- Sports card: Access to a wide number of sporting and fitness facilities across the city.
- Menstrual leave: One extra day off for employees who menstruate when experiencing period pain.
- RED Parents Network: Support for working parents, including childcare benefits, and family-friendly events.
- RED Summer Camp for Kids: A fun summer program for children aged 5–12, majoritively paid by the company.
Perks & Professional Growth
- A welcome pack filled with goodies.
- Trainings, lectures, and courses: Workshops, knowledge-sharing initiatives, online tutorials, and e-learning classes.
- Cafeteria platform: Access to subscription benefits, additional medical packages, or vouchers and codes to shops, cinemas, and public transport reimbursement.
- Gifts for newborn rebels and regular chances to nab some cool swag.
Social Activities & Life in the Office
- Dog-friendly office: Employees may bring dogs to the studio.
- Social events: Regular gatherings at the studio to unwind and play games.
- Healthy selections: On-site canteens.
- International environment: Diverse team from all around the world.
- Sustainability initiatives: Campus features electric car charging points and green zones.
- Cycling support: Designated space for bicycles, repair equipment, and showers.
- Gym: On-site, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes.
- Dress code: No dress-code, casual environment.