About the role
Company Overview
At Rockstar Games, we create world-class entertainment experiences. Become part of a team working on some of the most rewarding, large-scale creative projects to be found in any entertainment medium - all within an inclusive, highly-motivated environment where you can learn and collaborate with some of the most talented people in the industry.
Rockstar New England is on the lookout for a detail-oriented Admin Coordinator with a passion for operational excellence who thrives in a dynamic environment. This role will see you working to oversee administrative activities, streamline office procedures, manage inventory and coordinate periodic company outings.
This is a full-time, in-office position based out of Rockstar’s development studio in Andover, MA.
What We Do
- The Admin Team ensures the smooth running of the day-to-day studio operations by working closely with stakeholders to proactively understand their needs.
- We act as the primary point of contact for internal staff, vendors, and clients; we anticipate the needs of the studio, providing solution-oriented support to the Studio and our visitors in an efficient manner.
- We support Rockstar’s goals and values, demonstrating them in all work activities and interactions on behalf of the company.
Responsibilities
- Act as the primary Admin Team member for the studio, supporting local operations while collaborating closely with the wider regional team to ensure consistent service delivery.
- Deliver front of house and guest services, coordinating visitor management, access coordination and guest arrivals ensuring a welcoming studio experience.
- Coordinate business travel, accommodation, transport and hospitality arrangements while maintaining travel boards and trackers, to ensure effective planning and visibility.
- Maintain relationships with travel and accommodation vendors to support effective delivery of travel services.
- Maintain accurate files, records and documentation in line with established procedures.
- Coordinate gifting and merchandise initiatives, including ordering, stock management and distribution.
- Provide general studio support, including meeting room setup, hospitality support, deliveries, supplies management and day-to-day operational requests.
- Coordinate studio events and employee related activities, ensuring effective planning and execution.
- Support accounts payable activities including invoice processing, purchase order administration and expense report reconciliations.
- Provide cover for key areas of responsibility for the rest of the Admin Team as needed, including ad hoc assistance on projects and activities.
Requirements
- Minimum 3+ years’ experience in an Admin Coordinator role in a comparable enterprise environment.
- High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
- Highly self-motivated and proactive with ability to work under minimal supervision and as part of a team environment.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proactive approach to anticipating challenges and finding efficient solutions.
- Experience in booking corporate travel.
- Strong focus on customer service.
- Experience using office management systems and software.
Pluses
- Experience working within the Creative Industries – video games, film, television, music.
- Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
Compensation and Benefits
- The pay range for this position in Andover, Massachusetts at the start of employment is expected to be between $58,500 - $65,200 USD per year.
- Base pay offered is based on market location, and may vary further depending on individualized factors for job candidates, such as job-related knowledge, skills, experience, and other objective business considerations.
- The total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits.
- Employee will be in an "at-will position" and the company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time.